Access Forms & Reports For Dummies - download pdf or read online

By Brian Underdahl

ISBN-10: 0764599658

ISBN-13: 9780764599651

In the event you suggestion you needed to use a spreadsheet software to provide reviews and types, wager what! entry can end up great-looking types and experiences that truly exhibit what is going on together with your info - when you understand how to invite it properly. This hands-on advisor is helping you do exactly that, and it really works with all models of entry.

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Use reports to view data in more than one record in a more permanent format. In general, forms only display a single record at a time. In addition, because reports typically are meant to be printed and they often include the date, reports provide a somewhat permanent record of the information. It’s not strictly true that forms can only display a single record at a time. As you will discover in later chapters (such as Chapter 10), some forms that are based on multiple tables can include a section called a subform that can display multiple records from the second table by using the Datasheet view.

In the $10 to $15 category, Owner Number 3 has received $20,710 in bids. Make-table queries As the name implies, make-table queries create new tables by using data from one or more existing tables. The new table typically contains a specially selected set of information that matches criteria that you specify. For example, you might want to create a table that you use to create a catalog of items that will be included in a specific sale. Figure 2-4 shows an example of this type of query. Figure 2-4: A maketable query creates a new table that contains a specified set of records.

Because most users are accustomed to seeing certain layouts, such as name, address, and city stacked vertically, you may throw users off if you use an unfamiliar layout, such as name, address, and city spread horizontally across the form (or stacked vertically, but out of order, such as city, address, name). These few points aren’t the only ones to consider, but they do highlight some of the reasons why creating forms takes a bit of conscious effort if you want to do it right. Forms can be based on tables or on queries (or both).

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Access Forms & Reports For Dummies by Brian Underdahl


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